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YPO's Buildings in Use framework explained

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children collecting food at school canteen

Are you looking at buying catering or cleaning services for your school?

For some, the start of a new academic year means planning well in advance for buying those important services such as catering and cleaning. You can use our Find a Framework tool to explore the DfE approved frameworks that offer catering and cleaning solutions.

In this blog post, Megan Grimshaw, Procurement Projects Delivery Lead at YPO, highlights YPO’s Buildings in Use framework, which includes both catering and cleaning lots as well as much more. Megan will explain what the framework can offer, how it works, and how it can benefit schools. If you are looking for a catering service or want to outsource your cleaning, this could be the framework for you.

What is the Buildings in Use framework?

The Buildings in Use framework can provide key support services to your school such as catering and cleaning. This buying option has been set up as a DPS or ‘Dynamic Purchasing System’. A DPS is a procurement technique used by the public sector to purchase commonly used goods, works or services. A DPS differs from a framework because it’s open to new suppliers to join at any time, as long as they meet selection criteria. This means any new or local suppliers can apply to join at any time. It is open to and suitable for both national and regional suppliers.

What does the framework cover?

The Buildings in Use framework is flexible because it allows customers to choose the services they require for their building depending on their needs and requirements. The framework consists of 9 lots in total covering:

  • Catering services

This covers the supply of staff, infrastructure, and/or equipment to serve food and

  • Cleaning and caretaking

This covers the supply of staff, infrastructure, and/or equipment to carry out cleaning services in your educational setting

  • Security and reception

Covering the provision of staff and/or infrastructure for reception duties and security services in your building

  • CCTV, including remote monitoring

This lot provides equipment and/or staff for CCTV monitoring, either on-site or remotely

  • Car park management

This lot includes the facilities to provide car park management, which includes access control, cash collection, management of vehicles (including penalty issues and removal of vehicles)

  • Mobile patrols and key holding

Covering the provision of mobile patrols of premises, and key holding service for out-of-hours access, for staff and accompanying vehicles

  • Food hygiene inspection

Providing food hygiene inspection services, including reporting on findings and options for corrections of any issues identified

  • Waste management

This covers the supply of staff and/or infrastructure for the management and removal of waste, ensuring legal disposal

  • Whole house, which can be used to accommodate all or several of the above lots

This covers all of the above lots, managing the entire needs of your school

cleaning trolly in corridor

How can it help schools?

Using a DfE approved framework will ensure that your buying is compliant, will save you time and provide value for money.

In addition, if you choose to use YPO’s Buildings in Use framework, YPO will provide you with a range of benefits including:

  • support with your further competition from their dedicated Education Procurement Team
  • guaranteed compliance because all our suppliers have been through a thorough vetting process before being awarded onto our frameworks – one less thing for you to worry about
  • access to easy-to-use templates, guidance documents and resources to help you set up your contracts
  • support from our teams who are here to help you as much or as little as you like
  • ongoing support even after your contracts are set up and good to go. We’re here to offer help and advice at any time

How can I start using the Buildings in Use framework?

Contact Get help buying for schools to access the Buildings in Use framework. Working closely with YPO and our other framework suppliers, the Get help buying for schools service will help you navigate the buying process, buy compliantly, save you time, and secure great value for your school.

The Schools Commercial Team (SCT) within the Department for Education lead on the Buying for Schools programme; delivering services to support schools to buy goods and services.

The team host free webinars on how using our approved frameworks could save you time and help your school get value for money. You can find the full programme of webinars for the autumn term on the Autumn 2022 webinar page. Visit the page to find out more and book your place.

Make sure you follow our ‘Buying for Schools’ LinkedIn page for all the latest information on buying for your school.

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